Flexible Calendar Management System

Flexibility in Blocking Schedules, Tables, and Days with Alex Reservations

Managing a restaurant requires adaptability, especially when it comes to making adjustments to availability. With Alex Reservations, you can easily block specific time slots, tables, and even entire days directly from your control panel. This feature is designed to give you the flexibility to manage your restaurant’s operations effectively, even during unexpected changes.

Key Features of the Blocking System

1. Block Specific Time Slots:
   • Quickly block specific time slots during a shift.
   • Ideal for scenarios like private events, staff shortages, or unanticipated downtime.
   • The blocked slots ensure they are no longer available for online booking, preventing overbooking and confusion.

2. Block Individual Tables:
   • Disable specific tables from being booked online for a set period.
   • Useful for:
     • Damaged or unavailable tables.
     • Reserving tables for walk-ins or VIP guests.
   • Once blocked, the table is hidden from the online booking system, ensuring accurate availability for customers.

3. Block Entire Days:
   • Block reservations for a whole day or multiple days in one step.
   • Perfect for holidays, special restaurant closures, or maintenance days.
   • Includes the option to apply the block to all shifts or only selected ones.

How to Block Time Slots, Tables, and Days

1. Blocking Days:

   • Navigate to the Closed Days Settings in the dashboard.
   • Select the desired date(s) and specify whether to block all shifts or specific ones.
     (Learn more about blocking days)

2. Blocking Time Slots:

   • Go to the Block Shifts section in your control panel.
   • Choose the shift and time range you wish to block.
   • Add an optional note for internal reference (e.g., “Private Event”).
     (Learn more about blocking shifts)

3. Blocking Tables:

   • Open the Block Tables menu and select the table(s) to disable.
   • Specify the date and time range for the block.
   • Optional: Provide a reason for the block (e.g., “VIP Guest”).
     (Learn more about blocking tables)

Benefits of the Blocking System

1. Operational Flexibility:

   • Quickly adapt to unexpected changes like maintenance issues or last-minute private events.
   • Prevent overbooking by proactively managing availability.

2. Improved Customer Experience:

   • Avoid confusion or frustration by ensuring customers only see available tables and times when booking online.

3. Efficient Management:

   • Manage table, shift, or day blocks in just a few clicks, saving time for your staff.
   • Add internal notes to ensure your team is aligned on why certain blocks are in place.

4. Enhanced Control:

   • Maintain complete control over your availability, ensuring smooth operations regardless of unexpected circumstances.

Common Use Cases for the Blocking Feature

1. Special Events:

   • Reserve a section or entire shift for a private event, such as a corporate dinner or wedding party.

2. Staff Shortages:

   • Block certain tables or reduce the available time slots during shifts with limited staff.

3. Maintenance or Repairs:

   • Temporarily block tables that require repairs or are unavailable due to renovations.

4. Seasonal Closures:

   • Block reservations during seasonal holidays or planned restaurant closures.

5. VIP Reservations:

   • Set aside premium tables for VIP customers or exclusive guests.

Why Use Alex Reservations for Blocking?

Alex Reservations makes blocking tables, time slots, and days easy and efficient. With a user-friendly interface and customizable options, you can:

• Adapt to changes instantly.
• Prevent confusion for customers.
• Keep your team aligned with clear notes and updates.